5 Tips for Computer Disposal and Data Destruction

Posted by Frank Milia

Aug 17, 2015 10:42:00 AM

At ITAMG we have been advising our clients on the big picture best practices for IT asset management, computer recycling, and secure data erasure. The following are five specific tips to help you make the most of your IT asset disposal program.

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1)     Communicate your needs.  We can help with refresh strategy, relocations, and more. As an IT asset management and disposal vendor we bring a unique perspective and skill set to advising on refresh projects, office and data center moves, and general procurement strategies.

 

Do:

Keep your asset disposal vendor in the loop on any major projects that effect your business operations and IT planning. We are familiar with a wide array of challenges that large organizations face during various projects and are happy to help your firm conquer them all.

Don’t:

Don’t wait to the final hour of a large project to enlist the help of your disposal vendor. The more lead time given to prepare statements of work, an action plan, quote costs and returns, and plan logistics the more likely a project will conclude successfully and within budget.

 

2)     Reset or clear any BIOS and Admin Passwords from laptops in order to assist with data erasure and re-imaging of machines for refurbishment and sale.

 

Do:

Create a depository of admin passwords by model or other machine attributes to share with your computer recycling vendor. At minimum keep a master list of all Admin Passwords. If your firm can’t share Admin Passwords make sure to set to a default password before disposing of the machine.

Don’t:

Do not allow IT or other employees to create and use admin passwords that are not standardized or otherwise recorded for future reference. Don't expect full value for Apple equipment, laptops, or similar devices if admin passwords are not available or can not be reset prior to disposal. 

 

3)     Instruct users to remove returned Apple devices from their iCloud accounts. iCloud is used to track lost or stolen assets and unless a device is removed from a registered account your company or disposal vendor may not be able to legally reuse valuable and desirable assets.

 

Do:

Notify users across your organization that are using personal iCloud accounts on company assets to remove his or her device from the account when turning the asset back in. Create a depository for tracking iCloud user names and passwords for company generated iCloud accounts so devices can be removed from users profiles and sold or otherwise reused.

Don’t:

Don’t allow users to use personal iCloud accounts on company owned assets. Put a policy and process in place for users to use company provided iCloud profiles for company owned Apple devices. Managing the devices this way will allow your firm to control the devices on the user’s account and ensure the assets are reusable or eligible for liquidation returns at retirement.

 

4)     Manage end of life data security appropriately.  Lock up unencrypted media that are threats of exposure until data destruction is performed.

 

Do:

When pulling machines out of the working environment make sure all data containing devices or locked in rooms, cages, or containers that can only be accessible by employees with appropriate security clearance. Label and utilize locked containers to store any loose end of life media.

Don’t:

Don’t store assets or media in conference rooms, hallways, or open office spaces where the general public, building employees, or any other employees or visitors may be able to access them. Do not leave loose media or hard drives sitting in data centers, storage closets, or any other office space.

 

5)     Handle equipment with care during physical consolidation and internal relocation. Liquidation returns on equipment are contingent on the working and cosmetic conditions of surplus computer equipment.

 

Do:

Ask us about the safest way to move all different types of equipment. Moving equipment throughout an office using carts or commercial moving bins is probably your best option. Treat the equipment with the same level of care used during implementation when removing the equipment from the environment.  We are happy to provide tips on how to pack and move equipment efficiently and safely.  

Don’t:

Don’t grab or apply pressure to LCD screens, scratch screens by letting equipment rub together, excessively stack laptops, damage rail kits or face plates on servers, or cut power cords from UPS, power, or any other equipment.   Avoid packaging or dismantling equipment without clear direction from an ITAMG professional. Do not allow a commercial moving vendor to abuse retired equipment simply because it is categorized as excess, waste, retired, salvage or other.

 

Looking for more tips on getting the best value back on your company's responsible computer disposal practices?

Download the ITAMG Inventory Template Today:

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Topics: IT Asset Disposal, Computer Liquidation, IT Management, Electronic Waste Management

IT Asset Disposal and Data Destruction Program Management

Posted by Frank Milia

Dec 10, 2014 9:50:00 AM

Since 1999 our primary business at IT Asset Management Group has been focused on developing and implementing the process, controls, and oversights necessary to run a compliant, secure, and economically viable IT asset disposition program.  We are now drawing upon our unique experience and capabilities to provide consulting, program management, and project management services for data destruction, environmental, asset management, and return management initiatives. 

Laptop Liquidation Program

ITAMG’s disposition programs are designed to bridge the gap and achieve the goals of various stakeholders including Finance, IT, Facilities, and Procurement departments.   

A broad approach to an asset disposal program is as follows:

  • Develop and furnish the initial operational, financial and technical assessments relating to an asset disposition program.
  • Recommend alternative operational processes and organizational solutions.
  • Provide budgetary cost and income estimates for the alternative approaches
  • Develop a Statement of Work for the program or project.
  • Assist with evaluation, selection and contracting, including the execution of Service Level Agreements.
  • Provide implementation and acceptance testing project management.
  • Include on-going program support as defined by client. Including delivery management, SLA monitoring and documentation of the financial returns.
  • Ensure Quality Control and Risk Management.

 

ITAMG’s asset disposal program management services are best suited for the Fortune 500, large government agencies, IT value added resellers, and other institutions with a significant IT hardware portfolio that requires the liquidation of at least one million dollars of surplus IT equipment in a single fiscal year. 

However, we do engage smaller mid-market clients to consult on and improve IT asset disposal and data destruction practices as well as to provide our direct IT asset recovery and hard drive shredding services.    

 

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Topics: IT End of Life Strategy, data destruction, Computer Liquidation, NIST 800-88, IT Asset Disposal NY

Calculate the Value of Used Computer Equipment

Posted by Frank Milia

Sep 16, 2014 2:27:53 PM

Perhaps the most common question people ask IT Asset Management Group is how do we figure out what surplus IT equipment is worth? In order for ITAMG to provide our clients with bids, proposals, and projections for surplus and end of life computer equipment, we research the most current sales pricing and values available on the secondary markets. We analyze the inventory of equipment our clients wish to dispose of and use recent sales and current offers on equipment in order to gauge what a fair market value is.

 

IT asset disposal ny

 

The value of used IT equipment is no different than any other product or commodity and is governed by the laws of supply and demand. New software platforms, product releases, regulations, canceling of product lines or support and technology trends will change consumer demands for refurbished computer equipment and in turn effect the value of equipment on the secondary markets and what an IT asset disposal vendor will be able to pay out during a liquidation.

For instance, the value of useful equipment can be drastically reduced when a large organization disposes of a high volume of equipment in a small period of time. If a company decides they are no longer using a specific blade server, and disposes of thousands of a specific type of blade, the market will become flooded with this item.  In this situation, regardless of the equipment’s technological viability, the price will plummet on the secondary markets.

These factors are why ITAMG relies on the most current market information in order to develop our pricing and sales strategies. We work with enterprise clients to develop programs and processes to increase the returns during computer liquidation.

We understand our clients' and community may benefit from a tool that would provide quick estimates on what surplus computer equipment may be worth. That is why we developed the ITAMG Depreciation Calculator that enables our clients to plug in the original purchase price of equipment and determine the deprecation cycle stage as well as an estimate on what the fair market value of the equipment might be.

Download the Depreciation Calculator

ITAMG does not use this calculator to determine value propositions or bids for used computer equipment, but it is a handy tool to develop a refresh strategy and estimate how much returns a future disposal could generate.

Get The Depreciation Calculator

 

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Topics: IT Asset Disposal, computer hardware, Computer Liquidation

ITAMG Celebrates 15 Years in IT Asset Disposal Services

Posted by Frank Milia

Sep 11, 2014 12:00:00 PM

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Here at IT Asset Management Group (a New York based IT asset disposal and data destruction provider) we are thrilled to be celebrating our fifteenth year in business. Since September of 1999 ITAMG has grown from our modest beginnings delivering computer liquidation services to New York Metropolitan area firms to assisting global Fortune 500 and private companies with their asset disposal and data destruction programs.

In the last several years our service offerings expanded to provide on-site data destruction solutions including client site hard drive shredding and software wiping services as well as tape media and mobile device destruction. ITAMG is currently increasing efforts to secure data destruction contracts with Government agencies, and is taking steps to be listed on a schedule with the U.S. General Services Administration this year.  

We continue to focus our outreach to clients, and potential business partners, around best practices related to data security, environmental compliance, and methods for running an efficient disposition program to reduce costs and increase returns on surplus equipment.

As we look forward to future success our initiatives are to improve the client experience both during site services and through improved reporting and asset tracking methods.

We are also taking measures to expand capabilities related to technology relocation services, asset management, program management, and disposition consulting.

Our goal is to lead the IT asset disposition industry by helping our clients improve their information security and bottom line by establishing deeper engagements as a trusted strategic adviser. We owe our success to our dedicated customer base and would like to thank all who have supported us during the past fifteen years. We look forward to growing and improving with you.

 

Download the ITAMG Inventory Template Today to Get The Best Value For Your Company's Responsible Recycling:

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Topics: Computer Liquidation, eWaste Disposal, IT Asset Disposal NY

The End of Windows XP Support: Refresh and Computer Disposal Planning

Posted by Frank Milia

Jan 2, 2014 2:15:00 PM

If your company’s end users rely on Windows XP you are probably aware that on April 8th, 2014 Microsoft support for XP will end. The reason for this decision is discussed in this post by Elephant Outlook “Microsoft to Windows XP User – Your Operating System is a Major Security Risk.” XP is more likely to fall prey to malware than more recent versions of Windows. Elephant Outlook breaks the statistics out “For the first half of 2013, Windows XP SP3 32-bit suffered a malware infection rate of 9.1 systems per 1,000 computers, which sounds modest until you read that the equivalent number of Windows 7 32-bit was 5.0 and for Windows 8 64-bit it was 1.4.”

On the Microsoft page dedicated to this issue, Microsoft is encouraging XP users to begin planning and testing immediately to ensure deployment prior to the end of support. Users that continue to use XP after the April 8th cutoff may expose themselves to compliance risks as well risk unsupported environments opening themselves up to security risks.

13404484_mBusinesses do have reasonable options to mitigate the expenses and risks associated with the end of XP support. Companies can upgrade capable XP machines to Windows 7 or 8.1. But due to hardware limitations it may be time for many companies to perform an upgrade. In order to gauge if a hardware upgrade is necessary an organization must consider the cost of new hardware, implementation, as well as various software licensing and potential compatibility issues.

The benefits of upgrading do not end at compliance and lowering security risks. For more answers regarding the why, what and how of the XP end of support, please visit the dedicated Microsoft page here.

Here at IT Asset Management Group we are encouraging our clients to upgrade and dispose of XP machines as soon as possible to maximize asset recovery returns on the equipment being replaced. It is likely that at the end of Q1 2014 the secondary markets will see drastic value declines. The end of XP and increase in worldwide refreshes will result in lower computer liquidation values or higher service costs for enterprise disposals.

 

Want to Receive The Most Value Back On Your Surplus Computer Equipment?  Download the ITAMG Inventory Template with IT Liquidation Tips Here

Tips & Inventory Template

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Topics: data security, IT End of Life Strategy, Computer Liquidation

   

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