Charles Veprek

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The 4 Knows of IT Asset Disposition

Posted by Charles Veprek

Apr 25, 2017 11:14:22 AM

The best place to start is the beginning of course, regardless if this is your first IT Asset Disposal (ITAD) project or your hundredth. An investment in knowledge pays the best interest and knowing the “Four Knows” can help return that interest for your surplus IT equipment.

1. Know what you need
     a. Does your company have:
          i. A data destruction policy or security requirement?
          ii. A no reuse policy?
          iii. Any specific reporting requirements?

Knowing your company’s requirements for ITAD projects will ensure all quotes are based within a given framework.


2. Know what you have
     a. Do you have:
          i. An accurate equipment inventory?
          ii. An understanding if the equipment is still functional?
          iii. All the peripherals for the devices?

Knowing the project inventory will ensure that project quotes and project timelines are accurate.

3. Know who you work with
     a. Have you:
          i. Researched R2 recyclers and eSteward vendors?
          ii. Performed vendor due diligence?
          iii. Asked for a referral?

Knowing your vendor’s policies and procedures will reduce exposure risk and improve vendor selection.

4. Know your projects potential
a. Have you:
          i. Received multiple quotes?
          ii. Inquired about donation possibilities?
          iii. Asked your vendor to work with your VAR?

Knowing the value of the equipment will ensure you don’t get rid of it for free when you should be getting capital back.

An investment in knowledge pays the best interest and knowing the “Four Knows” can help return that interest on your redundant IT equipment.


Looking for a tool to get the most value back on your company's IT disposals?

Download the ITAMG Inventory Template Today:

Tips & Inventory Template


Topics: IT Asset Disposal, data destruction, eWaste Disposal, Risk Management

4 Lessons from Star Wars About Data Destruction and IT Asset Liquidation

Posted by Charles Veprek

Dec 17, 2015 5:24:47 PM

A long time ago, in a galaxy far far away…people still had the same IT problems and concerns we deal with today. But rather than just using the force, companies can use these four lessons to help improve their excess IT equipment process: 

1. Protect your organization from losing the death star plans – Data and confidentiality breaches are a major liability for all organizations. In Star Wars, Darth Vader spent the entirety of a movie looking for the stolen Death Star Plans and that breach ultimately lead to the destruction of the Death Star. The average US data breach can cost an organization over 4 million dollars. Ensuring that your organization is following guidelines from documents like the NIST 800-88 can protect you from lengthy and costly investigations related to data breaches. This will help prevent your company from ending up like the Death Star and hearing an auditor say “they find your lack of data security disturbing”. 

IT Asset Disposal Services

2. Make sure that your IT storage area doesn’t look like the inside of the Jawa’s Sandcrawler – Sometimes it may seem like an easy approach to storing your excess IT equipment...just throw it into a room or storage location. But by doing so you could be devaluing the equipment due to damage that occurs, you could increase lost production time from staff that have to recover an asset and it will increase the amount of time your vendor will require to remove the equipment. Spending slightly more time organizing equipment for potential liquidation could potentially increase your bottom line revenue while increasing productivity of your department during vendor removal and asset recovery. 

3.Can your vendor help you find those assets that you’re looking for? – While trying to find the stolen Death Star plans, the Stormtrooper is famously told “these aren’t the droids you’re looking for”. What happens at your organization if an asset is mistakenly decommissioned and the search begins? Standardized reporting should be an integral part of your IT liquidation and removal process (both internally and externally). Many vendors provide these reports, but sometimes getting the answer may take time. Industry leading vendors now offer client portals that allow you to independently and expediently find those assets you are looking for and offer transparency of the process. 

4. Is that deal you made “getting worse all the time?” – Lando Calrissian makes a deal with the Empire and at the time it seemed like the best option. As time goes on, he recognizes “this deal is getting worse all the time”. The same can be true working with any vendor that provides services. Customer service, reliability and maximum revenue generation is high at the beginning. As time goes on, some vendors will let one or all three areas begin to lapse and you have to wonder - what are the long terms benefits for your organization to maintain the relationship? Getting competitive quotes from other vendors and asking questions about what they can do to improve the process can ensure optimum performance in your company’s IT asset liquidation and data security projects. Any vendor that tells you they are the only ones who can do this, remember what Yoda said “No…there is another”.

Looking for a tool to get the most value back on your company's IT disposals?

Download the ITAMG Inventory Template Today:

Tips & Inventory Template


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